Executive Assistant Position

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SEND RESUME TO: humanresources@evanstd.com

Position Title: Executive Assistant
Reports to: Chief Executive Officer/President
Field: Executive Administrative Support

 

Position summary:

Looking for an experienced, highly skilled Executive Assistant to support the CEO. Ready to hire an “A” player who values integrity and service to join the Team of a successful family owned manufacturing company. A Team Player, ready to sore with the coming growth wave of Manufacturing in the US.

To Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements and scheduling meetings/events. Many inter-companies involved so ability to handle high amounts of detail with accuracy, a must. Accounting/bookkeeping experience needed to support the CEO.

Position will require interaction with CEO’s personal ministry work.

Tasks:

  • Maintain confidential nature of statistical, financial, personnel, and customer information.
  • Maintain and coordinate dual calendars for CEO. Schedule appointments and maintain CEO appointment calendars for both corporate and personal commitments.
  • May receive calls or questions to be routed to the appropriate person for both corporate customers and CEO personal commitments.
  • Prepare and maintain an orderly filing system for corporate use. Prepare and maintain a separate system for CEO outside work.
  • Prepare agendas and make arrangements for committee, board, and other meetings. May be required to attend meetings or seminars.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing light bookkeeping and accounting
  • File and retrieve corporate documents, records, and reports.
  • Prepare responses to correspondence containing routine inquiries.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Must be proficient in Microsoft Office-Word, Excel, PP

Skills:

  • Presentation – Must have professional interactive skills and present a positive manner and approach
  • Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, and asking questions as appropriate.
  • Reading Comprehension – Understanding written sentences and paragraphs in work related documents.
  • Time Management – Managing one’s own time and the time of others.
  • Multi-tasking – Must be able to work on more than one project at a time while handling interruptions.
  • Speaking – Talking to others to convey information effectively.
  • Writing – Communicating effectively in writing as appropriate for the needs of the audience.
  • Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.